01
Non-Conformity Management
Handle reports and anomalies quickly, with complete traceability and approval workflows.
Discover the moduleQuality management software - QMS
Turn quality into a measurable competitive advantage
The digital quality management system developed by Inproov to structure, digitise and optimise quality processes: essential yet complete, simple and affordable.
No obligation, online, a reply within two working days.
- Set up your QMS with only the modules you need and cut complexity and costs!
- Lead your company towards operational excellence.
- Digitise your processes and improve performance with VIRTUS!
Quality should not be complicated
And yet today, without an advanced QMS, it often is.
Customers and certifications (ISO 9001 and similar standards) require clear, traceable and repeatable processes. In many companies, however, quality is still managed with Excel, email and scattered documents, making processes fragile, hard to control and hard to trace, and turning quality into bureaucracy instead of value.
To lead your company towards operational excellence, you need a quality management system designed to truly simplify.
01Benefits
The benefits of a QMS designed to work
What really changes with Virtus
- 01
10–15%
Lower cost of poor quality
Poor quality is worth 10–15% of a manufacturing SME’s turnover, mostly hidden. In a €5 million company that is about €500,000 a year: with Virtus the model estimates €145,000 recovered.
See the calculation - 02
Traceability
Complete, audit-proof traceability for every document and corrective action.
- 03
Integration
Connect Virtus to your company systems and machines for a continuous data flow.
- 04
Engagement
Empower the team with skill matrices, training and clear assignments.
- 05
Real Quality
Turn quality management into a real competitive advantage.
- 06
Data-driven
Make strategic decisions based on real data, dashboards and live KPIs.
With Virtus every implementation is tailor-made
- 01
Workflow analysis
Analysis of your workflows and your company’s real needs.
- 02
Module activation
Activation of only the modules you need, already field-tested.
- 03
Native integration
Native integration with ERP, MES and factory systems.
- 04
Fast go-live
Go-live in a few weeks, with no operational downtime.
Our contribution
Virtus was born from hands-on experience with management systems: we implement it starting from the company’s real processes, not from the standard.
02Cost of poor quality
What poor quality costs
In a manufacturing SME it is worth 10–15% of turnover. Most of it never shows up in the accounts.
The cost iceberg
20–30%
Visible costs
- Production scrap
- Rework
- Customer returns
- Repairs and warranties
- Contractual penalties
70–80%
Hidden costs
- Lost customers
- Reputational damage
- Managers’ time spent on emergencies
- Falling motivation
- Resources tied up in problems
A typical case: a manufacturing SME with €5 million turnover
With poor quality at a prudent 10%, that is €500,000 a year. This is how it splits.
€500,000
of poor quality every year- Scrap and rework€150,000 · 30%
Lost raw materials and extra labour for rework
- Returns and warranties€75,000 · 15%
Return shipping, replacements, after-sales support
- Administrative inefficiencies€75,000 · 15%
Documents to track down, audits prepared by hand, data entered twice: 1,500 hours a year
- Lost sales and reputation€200,000 · 40%
Customers not renewed because of delays or defective batches
With Virtus
What changes in the typical case
The model’s assumptions, in the first or second year at full speed: how much of the €500,000 a year is recovered, item by item.
- −60%Administrative timeDigital documents, automatic approvals€45,000
- −40%Non-conformity handlingFast action on deviations: scrap cut by at least 25%€37,500
- −30%Warranties and returnsStructured functional tests and system-based checks€22,500
- +20%Lost sales recoveredHappier customers, fewer leaving€40,000
€145,000recovered every year out of €500,000 of poor quality
625%return on investment
< 2 monthsto pay back the spend
Estimates on a typical case, with a QMS software investment between €10,000 and €25,000 (€20,000 in the calculation). In the demo we redo them on your numbers.
Sources: literature on the cost of quality (Juran, Gryna, Crosby), the iceberg model, international benchmarks on eQMS returns. The reduction of up to 40% in non-conformity handling time is an assumption of the model.
A quality system that grows with you
Virtus is made of independent but connected modules, designed to support every stage of quality management.
Every module is part of a traced digital workflow: from non-conformities to documents, from tests to assigned tasks.
With Virtus, every action leaves a mark. Every decision has a solid basis. Everyone in the process knows what to do and when.
- Cloud SaaSno infrastructure
- Modularswitch on only what you need
- Multilingualready for groups
03Modules
The QMS modules: only what you need, when you need it
From operational control to training: build your QMS step by step.
- 02
Documents and Revisions
Digitise procedures and work instructions, with revision, access and approval management.
Discover the module - 03
Continuous Improvement
Coordinate structured activities following the PDCA cycle and track progress through dashboards.
Discover the module - 04
Controls and Data
Set up dynamic controls, connect measuring instruments and receive immediate alerts.
Discover the module - 05
Reporting and Tests
Define quality or functional tests, analyse results over time and drive corrective actions.
Discover the module - 06
Skills and Training
Organise staff development by mapping skills and managing certificates and expiry dates.
Discover the module - 07
KPIs and dashboards
Up-to-date quality indicators for management and department heads.
Discover the module - 08
Workflows and responsibilities
Processes, roles and approvals defined and traced.
Discover the module
Find out which module is most useful for your company
Why “Virtus”?
Virtus is not just a name. It evokes conscious strength, the discipline of continuous improvement and the ability to act methodically even in difficult times.
In the Latin world, virtus meant courage and operational excellence. Today, in the modern factory, these virtues translate into another word: quality.
Quality cannot be improvised: it takes rigour, traceability, speed. That is why Virtus was born: a digital system that does not just document, but connects people, decisions and actions, turning quality into a true way of working. Want to find out how?
04FAQ
Frequently asked questions about Virtus QMS
Virtus is a modular QMS that grows with you, optimising time and traceability through intuitive digital workflows.
Yes, we offer online and on-site training. The courses cover administrators and operational users, with specific onboarding on the activated modules.
Each module (NC, Audit, Document management, etc.) can work on its own or integrate with the others. You pay for and activate only what you need.
Lower cost of poor quality, audits always ready, integration with company ERPs and decisions based on real data.
Absolutely. Being scalable, Virtus adapts from the small SME that wants to digitise its paperwork to the large, structured company.
Industry studies put it between 10 and 15% of turnover. Scrap, rework, returns and warranties are the visible part; lost customers, reputation and managers’ time are the hidden part, worth 70–80% of the total.
In the typical case of an SME with €5 million turnover, with €145,000 recovered a year out of €500,000 of poor quality and an investment between €10,000 and €25,000, the model estimates a 625% return and payback in under two months. These are estimates: in the demo we redo them on your numbers.
